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Microsoft Project 2016 Server

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Microsoft Project 2016 Server is a flexible on-premises solution for project portfolio management and everyday work. You will find more information on its features and what you can achieve with it below.

Perpetual license for installation on 1 x server.

Software can be transferred to another server.

Includes free upgrade to Microsoft Project 2019 Server.

Available as Download and on Disc.

Ideal for Software Audits.  

See below for more info.

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Data sheet

Download This software is downloaded. If you don't like to download we can do it for you and mail it to you on a disc at no charge.
Authorised Partner Tekgia is a Microsoft Authorised Partner.
License Type This is a perpetual license. That means that it does not end. It also means that you only pay once for it. It is not a subscription license.

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"One of the best tools that every project management must use"

Project 2016 Server - a highly scalable and flexible on-premises solution for project portfolio management

Microsoft Project has over 20 million users. A new user is added every 20 seconds. It is used in over 10,000 organisations. It is the leader in various analyst reports.

So where does Microsoft Project 2016 Server fit in with the Project 2016 family?

Well, first things first. This particular family is an on-premises, perpetual license family.

A perpetual license is where you pay once for the license and you can use the software for as long as you wish. It is sometimes called a lifetime license. In other words, the license is not a subscription license, where you have to pay monthly or annually to continue to use the software.

The three family members are Project Standard, Project Professional and Project Server.

Microsoft Project 2016 Server is a flexible on-premises solution for project portfolio management and everyday work.

I will now cover its features and what you can achieve with them below.

Comparison of the different editions of Project 2016

Project Standard

Project Professional

Project Server

Number of installations

1 x User, 2 x Computers

1 x User, 2 x Computers

Multi-user, 1 Server


1 x Lifetime License (Perpetual)

1 x Lifetime License (Perpetual)

1 x Lifetime License (Perpetual)

Project scheduling and costing

not included

Manage tasks

Reporting and business intelligence features

Share documents

not included

not included

Collaborate using Skype for Business

not included

Resource management not included

Syncs with SharePoint tasks not included

Syncs with Project Online and Project Server

not included

not included

Submit timesheets not included

not included
Demand management not included not included

Portfolio selection and optimisation

not included

not included

"This is a complete tool to manage any type of project. MS Project and Portfolio Management have the best complement to manage schedule, time, cost, resources and scope. With the option to use Power BI, a very powerful tool to display the project information, metrics, trends. And it helps a lot in communicating the state of a project to stakeholders."

Project 2016 Server features

The flexible on-premises solution

Use a smarter Microsoft Project & Portfolio Management solution

Get started quickly with a familiar setup that improves participation and helps teams get more done.

  • Use the new visual tiles in Project Web App, your web app to access Project Server, to quickly begin or flex project portfolio management capabilities.
  • Choose between devices and browsers—Internet Explorer, Firefox, Safari, Chrome, and more — to view, edit, submit, and collaborate on project, portfolio, as well as everyday work.

"Powerful enough to do almost anything yet easy enough to set up small projects on the fly. Easy to import and export data to other Microsoft or non-Microsoft packages as needed."

Take action

Align the activities of your organisation with your business strategy, prioritize those with the best potential, select project portfolios, and deliver on your strategy. Project enables your organization to quickly start projects, prioritize project portfolio investments, and deliver results with the intended business value.

  • Effectively evaluate ideas or measure the strategic contribution of competing requests to better align and streamline project initiation.
  • Easily create workflows in Visio and SharePoint Designer (without coding) to standardize the progression or rejection of projects , as well as improve governance and control.
  • Quickly promote a SharePoint task list to an enterprise project in Project Web App.

Flexible project portfolio management

Take action and stay up to date in more places and on more devices than ever before.

  • See and act on your tasks (including business and personal) in one location.
  • Effectively plan and manage tasks with the help of new scheduling capabilities.
  • Keep your teams organised in one location — their project site — where they can view project summaries, documents, tasks, newsfeeds and calendars.

Manage resources effectively

Simplify resource management so you can see what your teams are doing — even when they’re managing everyday work or ad hoc projects in SharePoint.

  • Better manage your project pipeline and what your people are working on by capturing your team’s ideas in SharePoint task lists and measuring them in Project Web App.
  • Accurately measure resource utilization and better manage resource allocation that aligns with your strategy.
  • Seamlessly flow information from team member calendars in Exchange to Project Server 2016, simplifying project scheduling and task status updates while enhancing task-sharing capabilities.

Take advantage of new ways to collaborate and act quickly

Strengthen everyday collaboration with the social experiences of SharePoint, which facilitate discussions, information sharing, and your team’s ability to get work done.

  • Easily share and curate what teams are talking about and working on by following people, sites, tags, and documents with newsfeeds.
  • Use the search capabilities of SharePoint to execute everyday work and projects more effectively and find the right information.
  • Take advantage of powerful security features to share information and collaborate with trusted business partners on projects as well as everyday work.
  • Promote visibility with collaborative tools to seamlessly flow calendar, presence, and capacity information across your organization.

Seamlessly communicate

Seamlessly communicate with new ways to share conversations to improve overall teamwork.

  • Hover over a name in your project plan to see if a team member is available to talk or instant message (IM) with Lync.
  • Collaborate with your team quickly by dragging and dropping them into a Lync meeting for group conferencing, instant messaging, screen sharing, and shared workspaces.

Increase agility and control

Make data-driven decisions by equipping team members and stakeholders with the information they need to stay informed and effective.

  • Optimize utilization and plan allocation for your organisation's resource requirements through the resource center in Project Web App.
  • Use dashboards that summarise information to help gain insights and make better decisions.
  • Quickly mine and aggregate data on many dimensions via self-service access with Excel Services.

Simplify IT

Simplify IT with an integrated admin experience with SharePoint.

  • Use Active Directory (AD) synchronization in Project Web App to choose which AD group contains the teams that you want to assign to projects.
  • Active Directory integration enables you to manage user credentials and permissions.
  • Easily give your teams and trusted business partners the right level of access through a new SharePoint integrated security model in Project Web App.
  • Use industry standards such as ODATA (open data protocol) for data mining and business intelligence.
  • Easy to use and control. You can add and remove users in minutes by using PowerShell. You can also use PowerShell for creating custom scripts and automating processes.

"Microsoft project has helped beginners and pros, like me, over many years, and now has become particularly important for tracking resource allocation and finishing the project in the scheduled time. It has helped me solve many problems, such as scheduling, project planning, resource allocation, maintenance, and project cost estimation."

Quickly innovate

Quickly innovate with a flexible project portfolio management platform.

  • Use apps from the new SharePoint Store to meet unique business needs.
  • Quickly develop and deliver apps that help you shave time off discrete processes or connect to proprietary software systems.
  • Take advantage of integrated features across Project Server, SharePoint, Exchange, Lync, and Office to help you quickly act and respond to opportunities.
  • Bring together different disciplines, such as ALM, NPD, and IPM through a connected and scalable project portfolio management platform.


Strengthen team collaboration and improve project success with enterprise social capabilities, easy communication with instant messaging, team sites, and other easy-to-use collaboration capabilities.

Anywhere access

Be productive from virtually any device from nearly anywhere.

Management across all tasks

Work management

Easily manage and collaborate on work as a team without the structure of a project, but have visibility into the work for planning and reporting purposes.

Demand management

Gain visibility into projects, operational activities, and everyday work. Streamline project initiation and progression by applying appropriate governance and control.

Time and task management

Use a centralized and common approach to time reporting and task management.

Resource management

Deliver results with your workforce today and plan for the future to manage surplus and deficits across a planning horizon.

Schedule management

Deliver the project on time with a map for execution and delivery framework to tracking progress and managing change.

Program management

Deliver the forecasted benefits of the overall program and across underlying in-flight projects with the additional benefit of establishing and utilizing techniques that provide a program initiation and selection framework.

"I can solve the following commercial problems thanks to this program such as: tracking resource allocations, setting up schedules that are flexible, reporting on actuals vs projected. We have a lot of projects that resources are spread across, and to ensure that we are not over-allocating a person's time, we need to see into all projects across the portfolio. We also need to report on how the projects are doing across the portfolio at a moment's notice."

Advanced portfolio management

Financial management

Adopt financial management processes and effectively track cost performance to ensure delivery within budget and that the portfolio realizes the forecasted benefits.

Portfolio analytics and selection

Effectively identify, select, and deliver project portfolios that best align with your organization’s business strategy and maximize ROI.

Data-driven decisions

Issue and risk management

Prevent, identify, and mitigate potential business or project-related risks and issues.

Reporting and business intelligence

Collect, categorize, understand, and make decisions about project data. Use business intelligence (BI) to provide visibility and decision support to proactively manage projects, programs, and portfolios.

Project Server and Office 365


Install apps from the SharePoint Store to meet your business needs, or easily write custom apps and integrate them with line-of-business systems.


Plans for 24/7 phone support for advanced IT issues. Microsoft community support provides online answers, how-to resources, and connections with other Project customers.

Microsoft Project and Portfolio Management Partner ecosystem

Microsoft Project & Portfolio Management solution is backed by hundreds of Microsoft Partners who earned the project portfolio management Competency and have undergone relevant exams and conducted numerous deployments in over 80 countries worldwide. When you need help with assessment, envisioning, deployment, or training and you are ready to engage with Professional Services organizations, reach out to a project portfolio management partner in your region.

Frequently Asked Questions

Project Online Premium is an online project and portfolio management service delivered through Office 365. Project Server 2016 is an on-premises project portfolio management product.

Project and Portfolio Management is defined as the practice of identifying, selecting and managing a portfolio of projects that align with an organisation's strategic objectives, while recognising resource constraints.

Project and Portfolio Management delivers:

  • The alignment of projects with the organisation's strategy.
  • The management of risk and resources
  • Investment guidance to maximise return on investment (ROI).
  • Quick, objective decision making.
  • Enhanced visibility of the projects and communication about them.

No, Project Server 2016 does not include SharePoint Server 2016. However, you need to install SharePoint 2016 prior to installing Project Server 2016. More information about hardware and software requirements is available on TechNet.

Project Server 2016 cannot coexist with previous versions of Project Server. More information about upgrade and migration planning are available on TechNet.

How do I access Project Server?

As part of SharePoint 2016 (which is licensed separately), Project Server 2016 enables team members, project participants, and business decision makers to get started quickly, prioritize project portfolio investments, and deliver the intended business value from virtually anywhere.

You usually access Project 2016 Server using Project Web App (PWA) or Project 2016 Professional.

If you have Project Server 2016, you can access Project Web App with Project Professional 2016 when connected to Project Server 2016 or a by using a client access license (CAL).

Or you can access Project Web App through Project Online Premium or Project Online Premium with Project Online Professional.

Project Professional works with Project Server to give you more advanced functions and collaborative features.

"I am a project manager and Microsoft Project helps me be as efficient at my job as possible."

Seven important reasons why this Microsoft Project 2016 Server is such a good deal

1. It is very good value for money First and foremost, this Project 2016 Server is probably cheaper than any Project 2016 Server legally sold in the UK.

2. You can transfer it to a replacement server The license that comes with this Project 2016 Server allows you to remove it from your old machine and install it on your new one.

3. Perpetual License You pay once for the software and you can use it forever.

4. Microsoft confirmation This means that the legality of the software can never be disputed, making it ideal for software audits.

5. Available as a download and on disc Although the software comes as a download we can if you wish, download it for you, burn it onto a disc and mail it out to you. We won't charge for this, by the way.

6. Gives you peace of mind Do you sometimes lose things? Well, with this Project 2016, Microsoft keep your product key (which you need to activate the software) secure for you so that if you ever lose it, you can get it back again from their secure website. Of if you lose the software, you can always download it again from the Microsoft secure website.

7. Free upgrade Includes free upgrade to Microsoft Project 2019 Server.